Legal information
Website and portal rules.Member accounts and forms.Please read before using our services.
These terms explain responsible website use, membership registration, member accounts, dues, submissions, events and online services. They help keep Ghana Union Wolverhampton’s digital services clear, safe, respectful and accountable for everyone.
Terms and Conditions Documentation
Last updated: 3 July 2026
These Terms and Conditions explain how visitors, members, administrators, volunteers, and other users may use the Ghana Union Wolverhampton website and online services.
By using this website, submitting a form, accessing the member portal, or using any online service provided through this website, you agree to use it responsibly and in line with these Terms.
1. About Ghana Union Wolverhampton
This website is operated by Ghana Union Wolverhampton, also referred to in these Terms as “GHUW”, “we”, “us”, “our”, or “the union”.
Ghana Union Wolverhampton is a not-for-profit community organisation serving and representing the Ghanaian community in Wolverhampton and its environs. The union exists to support community engagement, welfare, culture, representation, social connection, and the general wellbeing of its members and the wider community.
References to “you” or “your” mean any person using this website, including visitors, members, volunteers, committee members, administrators, and people submitting enquiries or registration forms.
2. Purpose of this website
This website is provided to support the work of Ghana Union Wolverhampton. It may be used to:
The website is intended for community information and administration. It should not be treated as legal, financial, medical, immigration, housing, or professional advice.
3. Use of this website
You may use this website only for lawful, respectful, and appropriate purposes.
You must not use the website in any way that:
We may restrict, suspend, remove, or report access or submissions where we believe this is necessary to protect the union, its members, volunteers, systems, or the wider community.
4. Website information
We aim to keep information on this website accurate and up to date. However, information may change from time to time, including:
We do not guarantee that all website information will always be complete, current, or free from error.
Where important decisions depend on information shown on the website, you should contact the union directly for confirmation.
5. Membership registration
Submitting a membership form or registration request through the website does not automatically make you an approved member of Ghana Union Wolverhampton.
Registration requests may be reviewed by the union. The union may approve, decline, request further information, or defer a registration request in line with its constitution, policies, and membership rules.
Approved members may be recorded in the union’s membership register. Membership status may include pending, active, inactive, suspended, observer, declined, or archived status, depending on the union’s internal rules and records.
The union may refuse, suspend, restrict, or end membership access where it is necessary to protect the union, its members, its finances, its reputation, or its lawful administration.
6. Membership fees, dues, and contributions
Membership may require payment of registration fees, monthly dues, annual dues, welfare contributions, event contributions, bereavement contributions, or other approved contributions.
Unless changed by the union through its proper decision-making process, the current policy position is:
These rules may be updated from time to time by the union. Where there is any conflict between website information and the union’s formally approved constitution, policy amendments, or committee decisions, the formally approved union records will take priority.
7. Member portal and member accounts
Approved members may be given access to a member portal or member login account.
Where you are given a member account, you are responsible for:
The member portal may show personal membership information, dues, payment history, arrears, credit balances, contribution records, announcements, documents, and other member-related information.
The information shown in the member portal is provided to help members understand their records. It should not be treated as a formal financial statement unless expressly confirmed by the union.
If you believe any information shown on your member account is incorrect, you should contact the union so that the record can be reviewed.
We may suspend or restrict member portal access where necessary to protect members, the union, website security, or the proper administration of the union.
8. Payments, dues, arrears, and finance records
The website may display dues, payments, arrears, credit balances, monthly charges, contribution records, welfare contributions, donations, goods, services, or other finance-related information.
Finance records are maintained for union administration and transparency. The union may correct records where an error is confirmed.
Monthly dues and arrears may be calculated according to the rate that applied during the relevant period. Payments may be allocated against the oldest unpaid dues first. Partial payments, arrears, credit balances, and payment health indicators may be shown for member information.
Unless the website clearly states otherwise, the website does not itself process online card payments. Payment records may reflect payments received or recorded separately by the union.
9. Events and activities
Event information on the website is provided for general guidance.
The union may cancel, postpone, relocate, reschedule, or change events and activities where necessary. Where possible, the union will try to communicate important changes through the website, member portal, email, messaging platforms, meetings, or other appropriate channels.
Attendance at union events and activities may be subject to additional rules, venue requirements, safeguarding expectations, health and safety requirements, or committee instructions.
10. Forms and information submitted to us
When you submit a form through the website, you agree that the information you provide is accurate to the best of your knowledge.
You must not submit false, abusive, harmful, offensive, discriminatory, defamatory, misleading, or unlawful information.
Forms may include contact forms, membership registration forms, enquiry forms, event forms, file uploads, or other dynamic forms created by the union.
We may use submitted information to:
Personal information submitted through the website will be handled in line with our Privacy Notice.
11. User-submitted content and file uploads
Some forms may allow users to submit messages, supporting information, or file uploads.
You are responsible for ensuring that anything you submit is lawful, accurate, appropriate, and does not infringe the rights of another person.
You must not upload or submit:
We may remove, ignore, restrict, or report submitted content where necessary.
12. External links
This website may contain links to third-party websites or services.
External links are provided for convenience only. We are not responsible for the content, security, accuracy, availability, or privacy practices of external websites.
You access external websites at your own risk and should read their own terms and privacy notices.
13. Intellectual property
Unless otherwise stated, the content on this website, including text, images, graphics, branding, documents, layouts, and design, belongs to Ghana Union Wolverhampton or is used with permission.
You may view and share website pages for personal, community, or informational purposes.
You must not copy, reproduce, sell, exploit, alter, republish, or misuse website content for commercial purposes without permission from the union.
14. Privacy and data protection
We collect and use personal information in connection with the website, membership, union administration, finance records, events, welfare support, forms, member accounts, and communication.
Personal information is handled in line with our Privacy Notice, UK data protection law, and where applicable EU data protection requirements.
The Privacy Notice explains what information we collect, why we collect it, how we use it, who may access it, how long we keep it, and what rights individuals have.
15. Website availability and security
We aim to keep the website available, secure, and functioning properly. However, we do not guarantee uninterrupted access.
The website may be temporarily unavailable due to:
You must not attempt to test, bypass, weaken, damage, or interfere with the security of the website, member portal, CMS, database, server, email systems, or related infrastructure.
16. Admin and volunteer access
Certain volunteers, committee members, administrators, finance officers, moderators, or group leaders may have access to administrative areas of the website or CMS.
Admin access must only be used for legitimate union purposes. Anyone with admin access must protect login details, use data responsibly, and only access information needed for their role.
The union may restrict or remove admin access at any time where necessary for security, governance, or operational reasons.
17. Limitation of responsibility
The website is provided in good faith for community information and administration.
To the fullest extent permitted by law, Ghana Union Wolverhampton is not responsible for loss or damage arising from:
Nothing in these Terms excludes or limits liability where it would be unlawful to do so.
18. Changes to these Terms
We may update these Terms and Conditions from time to time.
When we update them, we may change the “Last updated” date at the top of this page.
Continued use of the website after updated Terms are published means you accept the updated Terms.
19. Contact us
If you have questions about these Terms and Conditions, please contact Ghana Union Wolverhampton using the contact details provided on this website.
Ghana Union Wolverhampton
Website: https://ghuw.org.uk
Email: ghuwinfo@gmail.com
Address: ℅ Old School Community & Social Enterprise Hub,
The Old School, 73 Dudley Road,
Wolverhampton - WV2 3BY
